Conference Housing Management for Associations and AMCs

EventPipe gives associations one platform to manage group hotel bookings and event attendee accommodations, whether that means a full contracted block, a simple booking link with no contract required, or both.

Built for associations and the companies that manage them.
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Association Group Hotel Booking Is Broken

No centralized system. Event attendees book wherever they want, pickup gets tracked by hand, and smaller events skip contracting entirely because the overhead isn't worth it. Your association creates the demand and captures none of it. 

For association management companies, the same problems multiply across every client in your portfolio.

Two Ways EventPipe Works for Associations and AMCs

Room Block
Management

Presto: Group Hotel Booking Without the Contract

Contract blocks, run branded booking sites, track pickup live, and reconcile after the event. Built for associations that want full control over their conference housing process.
Put a branded hotel booking link on your event page in minutes, no contract required. Works standalone for small events or alongside a contracted block for overflow.

Hotel Sourcing and RFP Management for Conferences

Search hotels by distance from your venue, room type, and amenities, then send RFPs directly from your account.

Manage sub-blocks across multiple properties, track proposals, and finalize contracted terms in one place. What used to take days takes minutes.

Branded Conference Hotel Booking Sites

Mobile-friendly booking site under your association name, no code required
Unique booking links per property for multi-hotel conventions
Optional revenue streams like cancellation fees and advertising placements
70% of group hotel bookings happen on mobile; your site is ready
→ EXPLORE ROOM BLOCK MANAGEMENT

Live Room Block Pickup Tracking

EventPipe shows live reservation activity against your contracted minimums across every hotel in your block. See which properties are underperforming before the cut-off date and act.

For AMCs, that visibility extends across every association client and event in your portfolio. Hotel partners get their own dedicated portal to confirm reservations and pull pickup data without calling you.

Conference Hotel Booking Without a Contracted Block

Add a branded Presto booking link to your event page in minutes
Event attendees book from real hotel inventory near your venue, no hotel contract required
Your association earns commissions on every reservation, whether it's a 50-person regional meeting or a 5,000-person annual convention
Use Presto standalone for smaller events, alongside your contracted block for overflow demand, or as a revenue-generating service you offer across your association client portfolio

Conference Hotel Reconciliation and Close-Out

Pull your rooming list, reconcile actual stays against contracted room nights, and handle last minute changes in one account. No chasing data across inboxes.
Ready to dive in? Let’s get in touch.

What Changes for Your Team and Your Clients

Your Team

Every block, booking, and hotel contact in one account. Full control over the booking process without disconnected tools, whether you're managing one annual convention or a portfolio of association clients.

Hotel Partners

Partners pull their own pickup data and confirm reservations without your team handling their requests.

Your Attendees

Event attendees complete the housing process, manage reservations, and join waitlists without touching your inbox.

Secure by Default. Compliant by Design.

SSAE 16, ISO 27001, and PCI DSS compliant with HIPAA support available
Data encrypted at rest (AES-256) and in transit (TLS/HTTPS)
Multi-region deployment for disaster recovery

Frequently Asked Questions

Does our association need a contracted hotel block to use EventPipe?

No. Presto lets associations put a branded hotel booking link on their event page with no hotel contract required. Event attendees book from real inventory near your venue and your association earns commissions on every reservation. It works for regional meetings, smaller events where contracting isn't practical, and as an overflow solution alongside a contracted block for larger conventions.

How does EventPipe help associations avoid hotel attrition penalties?

By the time most associations catch a pickup shortfall, the cut-off date has passed. EventPipe gives you live visibility across every hotel in your block so you can see underperforming properties early and act: releasing inventory, reallocating rooms, or pushing a booking reminder to members who haven't reserved yet.

Can association management companies manage multiple association clients in one EventPipe account? 

Yes. The platform supports housing for multiple clients and events from a single account, so an organization handling several associations can keep every client's blocks, booking sites, hotel contacts, and pickup data in one place. Presto is also available as a standalone overflow option, giving each client a branded booking link without requiring a hotel contract.

Is EventPipe a fit for associations currently using Passkey?

Yes, particularly for associations using Passkey as a standalone tool outside the full Cvent suite. EventPipe covers the same conference lodging workflow with a simpler setup, and adds commission-earning overflow capture through Presto, which Passkey doesn’t handle natively.

One Event or Twenty, Capture Every Booking

Your association creates the hotel demand. EventPipe makes sure you capture it, whether you're managing one event or twenty. Talk to someone who knows conference lodging.
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