One account holds every hotel, every booking link, every reservation. Cut-off dates surface before they turn into penalties.
Actual spend per event, commissions recovered, and pacing against prior year in one place.
One link, every option, and the negotiated rate and benefits that come with booking inside the block.
No. Presto lets a company put a branded hotel booking link on a registration page or invitation email with no contract signed. Attendees book from live inventory near the venue, and the organizing company earns a commission on each completed reservation. It fits first-year events, meetings too small to be worth the attrition exposure, and overflow once a block fills.
Yes. Every property sits in a single account with one consolidated booking site, so attendees see all options and prices in one place. Pickup rolls up across the whole event, and each hotel still gets its own rooming list and portal. For a conference across four downtown properties, that replaces four logins, spreadsheets, and commission calculations.
The company loses the room night, the commission, and the record of where that traveler is staying, and the block moves closer to an attrition penalty. EventPipe surfaces the shortfall while it can still be corrected: remind attendees who have not booked, release rooms before the deadline, or move inventory between properties. Most out-of-block booking happens because the alternative was inconvenient.
No. Business travel and event housing are two different jobs. A travel management company, corporate booking tool, or travel agents handle the individual traveler: travel policy, book flights, car rentals, itineraries, travel expenses, and travel spend by department. Rental cars and meeting spaces stay with the travel program. EventPipe handles the contracted block, the booking site, the rooming list, and the reconciliation that follows. Companies run both, with the travel program covering day-to-day corporate travel and EventPipe covering the events where a group needs rooms at the same hotels on the same nights.
Six to twelve months out for a large annual event, and earlier in high-demand markets where hotels commit inventory well in advance. The sequence matters more than the date: identify properties, issue the RFP, negotiate rate and amenities, contract, then launch the booking site with a runway for attendees to book before the cut-off. A corporate hotel booking platform saves time on every step.
